Non-Profit Organizations and In-Kind Contributions - Accounting

Non Profit - Non-Profit Organizations and In-Kind Contributions - Accounting

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Organizations do not get cash donations only. Many times they get furniture, equipment and other items that are valuable, but are not in form of cash, check or credit cards funds. These types of donations are carefully to be in-kind contributions. If an item is expensive, for example ,000 and over, a formal appraisal may be needed, not just for accounting purposes, but for taxes as well. Often enough donors help to pay for the appraisals because they want the deduction in their wage tax returns.

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Donated in-kind contributions are booked as expenses and revenues. The journal entry is:

Debit equipment expense-In-kind 3,000

Credit Donations- In-kind 3,000

Donated in-kind contributions can also be booked as a debit to assets, in the case of items that can be capitalized, regularly high-priced things. Depending on the assets, they can be depreciated. The journal entry then would be:

Debit Asset- In-kind 10,000

Credit Donations- In-kind 10,000

The other type of in-kind gift is associated to donated services. Per accounting rules, only pro services can be recognized. For example, if volunteers work at extra events as ushers and receptionists, their time is not recognized by accounting. However, if a physician provides services or a lawyer volunteer his time with pro services, then the time is accounted for using a inexpensive hourly rate. For example, a Cpa may supply high level accounting services for free and an hourly rate of 0 would be reasonable. If an lawyer provides legal services regularly billed at 0/hour, but charging the assosication only / hour, the difference- 0- is carefully in-kind. The journal entry to book this gift for 10 hours will be:

Debit Legal expenses - In-kind 1,700

Credit Donations- In-kind 1,700

In order to substantiate in-kind services, the pro could send the non-profit a note with his time spent. The organizations could send the pro a thank you note acknowledging his donated time. Note that services donated are not deductible in wage tax returns.

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